Agenda, decisions and minutes

To receive any announcements from the Mayor, apologies and any declarations of interest.

Apologies for absence were received from Cllr Anna Bailey, Darryl Preston and Al Kingsley (Nitin Patel substituting).

There were no declarations of interest.

To approve the minutes of the meeting held on 20 March 2024 and update to the action log.

The minutes of the meeting on 20 March 2024 were approved as an accurate record.

The Action Log was noted.

To approve the membership of the Combined Authority.

It was resolved to:

A    Note the Members and substitute Members appointed by constituent councils to the Combined Authority for the municipal year 2024-25 (Appendix A)

B    Confirm that the following bodies be given co-opted member status for the municipal year 2024/25:

·     The Police and Crime Commissioner for Cambridgeshire.

·     Cambridgeshire and Peterborough Fire Authority.

·     Cambridgeshire and Peterborough Integrated Care Board.

C    Note the named representative and substitute representative for each organisation as set out in the report.

D    Agree that any late notifications of appointments to the Monitoring Officer shall take immediate effect.

On being proposed by the Mayor, seconded by Councillor Lucy Nethsingha, it was resolved unanimously to:

A    Note the Members and substitute Members appointed by constituent councils to the Combined Authority for the municipal year 2024-25 (Appendix A)

B    Confirm that the following bodies be given co-opted member status for the municipal year 2024/25:

·     The Police and Crime Commissioner for Cambridgeshire.

·     Cambridgeshire and Peterborough Fire Authority.

·     Cambridgeshire and Peterborough Integrated Care Board.

C    Note the named representative and substitute representative for each organisation as set out in the report.

D    Agree that any late notifications of appointments to the Monitoring Officer shall take immediate effect.

To confirm appointments to the Thematic Committees, Committee Chairs and the Lead Members.

It was resolved to:

A    Note and agree the Mayor’s nominations to Lead Member responsibilities and the membership of the committees including the Chairs of committees for 2024/25 as set out in Appendix A

B    Note the Committee Members and substitute Members appointed by constituent councils to the Combined Authority for the municipal year 2024/25 (Appendix B).

C    Note and agree the Membership for the HR Committee for 2024/25 (Appendix C)

D    Note and agree the Membership for the Investment Committee for 2024/25 (Appendix D)

E    Note that Audit and Governance members and Overview & Scrutiny members can attend Investment Committee as observers.

On being proposed by the Mayor, seconded by Councillor Anna Smith, it was resolved  unanimously to:

A    Note and agree the Mayor’s nominations to Lead Member responsibilities and the membership of the committees including the Chairs of committees for 2024/25 as set out in Appendix A

B    Note the Committee Members and substitute Members appointed by constituent councils to the Combined Authority for the municipal year 2024/25 (Appendix B).

C    Note and agree the Membership for the HR Committee for 2024/25 (Appendix C)

D    Note and agree the Membership for the Investment Committee for 2024/25 (Appendix D)

E    Note that Audit and Governance members and Overview & Scrutiny members can attend Investment Committee as observers.

To confirm appointments to the Overview and Scrutiny Committee.

It was resolved to:

A    Confirm that the size of the Overview and Scrutiny Committee should be 14 members; two members from each constituent council and two substitute members for the municipal year 2024/25.

B    To agree the political balance on the committee as set out in Appendix A.

C    Confirm the appointment of the Member and substitute Member nominated by constituent councils to the Overview and Scrutiny Committee for the municipal year 2024/25 as set out in Appendix B.

D    Approve the co-option of an independent member from a Constituent Council to the Overview and Scrutiny Committee and delegations given to the Overview and Scrutiny Committee to appoint the co-optee.

On being proposed by the Mayor, seconded by Councillor Bridget Smith, it was resolved unanimously to:

A    Confirm that the size of the Overview and Scrutiny Committee should be 14 members; two members from each constituent council and two substitute members for the municipal year 2024/25.

B    To agree the political balance on the committee as set out in Appendix A.

C    Confirm the appointment of the Member and substitute Member nominated by constituent councils to the Overview and Scrutiny Committee for the municipal year 2024/25 as set out in Appendix B.

D    Approve the co-option of an independent member from a Constituent Council to the Overview and Scrutiny Committee and delegations given to the Overview and Scrutiny Committee to appoint the co-optee.

To confirm appointments to the Audit and Governance committee.

It was resolved to:

A    Confirm that the size of the Audit and Governance Committee should be eight members; one member and one substitute from each Constituent Council and one independent person.

B    To agree the political balance on the committee as set out in Appendix A.

C    Confirm the appointment of the Member and substitute Member nominated by constituent councils to the Committee for the municipal year 2024/25 as set out in Appendix B.

D    Appoint the Independent Person, Mr John Pye as Chair for the municipal year 2024/25 and delegate the election of the Vice Chair to the Audit and Governance Committee.

E    Raise the remuneration for the role of the Independent Person as the Chair of the committee on a pro-rated basis, to reflect the increased activity of the committee, to £4289 per annum.

F    Approve the appointment of David Harwood as the second Independent Person for the Audit & Governance Committee for a term of four years ending May 2028.

G   Raise the remuneration for the role of the Independent Person of the committee on a pro-rated basis, to reflect the increased activity of the committee, to £3068 per annum.

On being proposed by the Mayor, seconded by Councillor Sarah Conboy, it was resolved unanimously to:

A    Confirm that the size of the Audit and Governance Committee should be eight members; one member and one substitute from each Constituent Council and one independent person.

B    To agree the political balance on the committee as set out in Appendix A.

C    Confirm the appointment of the Member and substitute Member nominated by constituent councils to the Committee for the municipal year 2024/25 as set out in Appendix B.

D    Appoint the Independent Person, Mr John Pye as Chair for the municipal year 2024/25 and delegate the election of the Vice Chair to the Audit and Governance Committee.

E    Raise the remuneration for the role of the Independent Person as the Chair of the committee on a pro-rated basis, to reflect the increased activity of the committee, to £4289 per annum.

F    Approve the appointment of David Harwood as the second Independent Person for the Audit & Governance Committee for a term of four years ending May 2028.

G   Raise the remuneration for the role of the Independent Person of the committee on a pro-rated basis, to reflect the increased activity of the committee, to £3068 per annum.

To approve the updates to the calendar of Meetings for the municipal year 2024-25.

It was resolved to:

A    Approve the amended calendar of meetings for the 2024/25 Municipal Year, as set out in Appendix A.

Members discussed the timing of the January 2025 Combined Authority Board meeting with officers, querying whether the earlier date gives sufficient time for consultation and emphasising the need for early conversations with constituent authorities.

It was resolved unanimously to:

A    Approve the amended calendar of meetings for the 2024/25 Municipal Year, as set out in Appendix A.